![]() ![]() Once you've decided on a folder (or tagging) structure, it's time to start using it. Do you want to simply make a new folder for every new project? Or perhaps you could organize by time, with folders and subfolders for each year and month? Maybe you work on a couple different types of projects, and could organize based on those types (e.g., copywriters might work on advertisements, blogs, emails, and landing pages, while graphic designers may divide tasks by medium, like print or digital)?Once you’ve worked out your top-level folder, it’s time to organize your subfolders. There’s no shame in saving a flow chart for quick reference.4 Effective Folder Structures to Organize FilesThe first step to building an effective folder structure is figuring out your top-level folder. Make a cheat sheet: It’s OK if you don’t have every single folder memorized. Keep folders unique: Make sure there’s no overlap in what goes into your folders (e.g., there shouldn’t be two places you’re keeping invoices for the same project). ![]() Think of folder names as keywords: Keep in mind that you can search for files using folder names the more specific, the more quickly you’ll find what you’re looking for.
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